Job: Administrative Coordinator

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ADMINISTRATIVE COORDINATOR

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Hope For Life (HFL) is a growing nonprofit looking for a detail oriented and organized individual to join our team as an Administrative Coordinator. The Administrative Coordinator plays a crucial role in the management of our internal systems and processes, the day-to-day operations necessary to ensure the organization achieves its objectives, and supporting fundraising goals and execution.

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RESPONSIBILITIES

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Operations (approximately 40%)

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  • Ensure all donations are properly recorded in our CRM, and that donors receive accurate receipts promptly following each donation.
  • Accurately record all donor contact information ensuring confidentiality is maintained at every level.
  • Maintain the organization’s administrative email account to provide customer service to supporters.
  • Ensure administrative procedures and manuals are kept up to date.
  • Assist in keeping marketing materials and website content up to date.
  • Produce reports on a monthly basis as well as for each fundraising campaign.
  • Provide administrative support as needed for fundraising and community engagement events.
  • Assist with project management in Asana.
  • Communicate with our graphic designer on projects as needed.
  • Participate in monthly staff meetings.

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Fundraising & Donor Relations (approximately 60%)

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  • Assist in the drafting and execution of donor relations communications including but not limited to thank you cards, impact reports, newsletters, and child sponsorship updates.
  • Maintain the organization’s grant reporting calendar; assist in grant research and in drafting grant report content as needed.
  • Serve as the lead for the organization’s social media accounts, including drafting and posting content 2-3 times per week.
  • Assist donors with customer service such as in the cases of missing donations, payment issues, and subscription renewals.
  • Assist with special event support such as procurement and vendor management as needed.

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REQUIRED QUALIFICATIONS

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  • Strong written and verbal communication skills.
  • Proactive self-starter who is able to manage diverse responsibilities and set achievable goals.
  • Comfortable in a remote work environment – able to manage your own time and prioritize (or re-prioritize) regularly without micromanagement from supervisors; comfortable with over-communication in written and verbal form, regularly documenting work processes and “thinking out loud” in writing.
  • Demonstrated ability to work in and contribute to a diverse, equitable, and inclusive environment.
  • Dedication to uphold and encourage the dignity and empowerment of those the organization serves, and respectfully communicate with colleagues and donors from diverse backgrounds.
  • The ability to work independently and in a team setting; comfortability leading and following, as well as providing and accepting feedback.
  • High level of personal integrity and stewardship of confidential information.
  • At least one year of experience working with a CRM.
  • Comfortable using Google Workplace (including Gmail and Google Drive).
  • Comfortable using Facebook, Instagram, and LinkedIn.

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DESIRED QUALIFICATIONS

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  • 2+ years written content creation experience specific to nonprofit fundraising
  • 2+ years project management experience
  • 2+ years experience using a CRM
  • Fluency in more than one language

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ESSENTIAL PHYSICAL REQUIREMENTS

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  • The ability to work on a computer for all or the majority of the work day.
  • As this is a primarily remote position, the employee must be able to communicate well with colleagues and partners via the phone, video conference, email, and in google documents.
  • Dependent on location, the ability to potentially attend 1-3 in-person events per year that may require some evening or weekend work. Notice will be given at least one month in advance.

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EQUIPMENT

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  • A desktop computer and printer can be supplied if desired.
  • Must have the ability to store a small storage bin of supplies such as thank you cards, organizational marketing materials, envelopes, mailing labels etc.
  • An internet stipend of $15/month is included.

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DETAILS

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  • Ideal Start Date: Mid to late April 2021
  • Reports to: Development Director
  • Type: Part-time
  • Hours: 10 hours per week. Must be able to split weekly hours into two to three different days.
  • Location: We are a remote team with core team working hours occurring Monday – Friday in the PST time zone.

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Compensation

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This position will be compensated hourly at the rate of $24.00 – $26.00 per hour based on experience.

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Holiday & Vacation Hours

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Sick Pay

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One hour of sick pay is accrued for every 40 hours worked or .025 per hour in accordance with Washington State sick leave policy.

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Benefits

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Unemployment and paid family medical leave are included in accordance with Washington State policy. Due to the part-time nature of this position, medical benefits are not included.

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Apply

[/fusion_text][fusion_text column_min_width=”” column_spacing=”” rule_style=”default” rule_color=”” font_size=”” line_height=”” letter_spacing=”” text_color=”” content_alignment_medium=”” content_alignment_small=”” content_alignment=”” animation_type=”” animation_direction=”left” animation_speed=”0.3″ animation_offset=”” hide_on_mobile=”small-visibility,medium-visibility,large-visibility” sticky_display=”normal,sticky” class=”” id=””]Please send your resume, a cover letter, and at least two samples of professional writing in different styles (grant report, newsletter, creative piece etc.) to admin@hopeforlife.us.[/fusion_text][/fusion_builder_column][fusion_builder_column type=”1_4″ layout=”1_4″ align_self=”auto” content_layout=”column” align_content=”flex-start” content_wrap=”wrap” spacing=”” center_content=”no” link=”” target=”_self” min_height=”” hide_on_mobile=”small-visibility,medium-visibility,large-visibility” sticky_display=”normal,sticky” class=”” id=”” type_medium=”” type_small=”” order_medium=”0″ order_small=”0″ dimension_spacing_medium=”” dimension_spacing_small=”” dimension_spacing=”” dimension_margin_medium=”” dimension_margin_small=”” margin_top=”” margin_bottom=”” padding_medium=”” padding_small=”” padding_top=”” padding_right=”” padding_bottom=”” padding_left=”” hover_type=”none” border_sizes=”” border_color=”” border_style=”solid” border_radius=”” box_shadow=”no” dimension_box_shadow=”” box_shadow_blur=”0″ box_shadow_spread=”0″ box_shadow_color=”” box_shadow_style=”” background_type=”single” gradient_start_color=”” gradient_end_color=”” gradient_start_position=”0″ gradient_end_position=”100″ gradient_type=”linear” radial_direction=”center center” linear_angle=”180″ background_color=”” background_image=”” background_image_id=”” background_position=”left top” background_repeat=”no-repeat” background_blend_mode=”none” animation_type=”” animation_direction=”left” animation_speed=”0.3″ animation_offset=”” filter_type=”regular” filter_hue=”0″ filter_saturation=”100″ filter_brightness=”100″ filter_contrast=”100″ filter_invert=”0″ filter_sepia=”0″ filter_opacity=”100″ filter_blur=”0″ filter_hue_hover=”0″ filter_saturation_hover=”100″ filter_brightness_hover=”100″ filter_contrast_hover=”100″ filter_invert_hover=”0″ filter_sepia_hover=”0″ filter_opacity_hover=”100″ filter_blur_hover=”0″ last=”true” border_position=”all” element_content=”” first=”false”][fusion_text column_min_width=”” column_spacing=”” rule_style=”default” rule_color=”” font_size=”20″ line_height=”1.2″ letter_spacing=”” text_color=”#212b40″ content_alignment_medium=”” content_alignment_small=”” content_alignment=”” animation_type=”” animation_direction=”left” animation_speed=”0.3″ animation_offset=”” hide_on_mobile=”small-visibility,medium-visibility,large-visibility” sticky_display=”normal,sticky” class=”” id=”” fusion_font_variant_text_font=”700″ fusion_font_family_text_font=”Ubuntu”]Apply for position now[/fusion_text][fusion_separator style_type=”none” flex_grow=”0″ alignment=”center” border_size=”” sep_color=”” icon=”” icon_size=”” icon_color=”” icon_circle=”” icon_circle_color=”” hide_on_mobile=”small-visibility,medium-visibility,large-visibility” sticky_display=”normal,sticky” class=”” id=”” top_margin=”30px” /][fusion_button link=”mailto:admin@hopeforlife.us” text_transform=”uppercase” title=”” target=”_self” link_attributes=”” alignment=”left” modal=”” hide_on_mobile=”small-visibility,medium-visibility,large-visibility” class=”” id=”” color=”custom” button_gradient_top_color=”rgba(255,255,255,0)” button_gradient_bottom_color=”rgba(255,255,255,0)” button_gradient_top_color_hover=”rgba(255,255,255,0)” button_gradient_bottom_color_hover=”rgba(255,255,255,0)” accent_color=”#21aead” accent_hover_color=”#22a09c” type=”flat” bevel_color=”” border_width=”4″ border_radius=”” border_color=”#21aead” border_hover_color=”” size=”xlarge” stretch=”no” icon=”” icon_position=”left” icon_divider=”no” animation_type=”” animation_direction=”left” animation_speed=”0.3″ animation_offset=””]APPLY FOR POSITION NOW[/fusion_button][/fusion_builder_column][/fusion_builder_row][/fusion_builder_container]